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Employee Business FAQ

Summary​

These answers reflect confirmed Employee business behavior. Questions without sufficient evidence are explicitly marked Requires confirmation.

Audience​

  • HR managers, HR executives, and HR administrators
  • Business analysts, Customer Success, product owners, solution architects, and QA engineers

Reference Content​

What identifies an employee?​

An employee has a tenant-scoped record identity and a required employee code. The employee code must be unique within the tenant.

What status does a new employee receive?​

A new employee is created as Active and is marked active.

Which employee statuses are supported?​

Active, On Leave, Suspended, and Terminated.

Can an employee have no department, designation, or manager?​

Yes. All three organization relationships are optional. When supplied, the referenced records must satisfy the confirmed active and tenant-visible rules.

Can an employee report to themselves?​

No.

Does changing department automatically change designation or manager?​

No automatic change was confirmed. Department and manager have separate changes, while designation is updated with core employee information. Cross-field reconciliation after a transfer Requires confirmation.

Is there a complete probation process?​

No complete process was confirmed. A confirmation date exists, but probation, extension, review, and approval rules Require confirmation.

Which employment types can HR select?​

An approved controlled list was not found. The value is currently descriptive, and the enterprise taxonomy Requires confirmation.

Does the Employee module manage candidate offers?​

No. Recruitment owns candidate, offer, and onboarding concepts. The exact conversion or handoff into Employee Requires confirmation.

Confirmed search dimensions include name, employee code, email, department, designation, reporting manager, status, skill, location, employment type, and active state.

Is termination a permanent deletion?​

No. Confirmed deletion behavior marks the employee Terminated and inactive while retaining the employee record and history.

Can a terminated employee be rehired?​

The record can technically return to Active, but a governed rehire process and relationship to prior employment Require confirmation.

Does Employee automatically disable the Identity account on exit?​

Requires confirmation. The reviewed evidence does not prove that synchronization.

Are documents stored by the Employee module?​

Employee holds document references and business metadata. Ownership of file storage and the complete document workflow belongs outside this business scope and Requires confirmation at the integration boundary.

Does the employee timeline replace Payroll, Leave, or Performance history?​

No. It is an employee-centered activity summary; the owning module remains authoritative for its detailed business record.

See Also​

Keywords​

  • HR questions
  • Employee administration
  • Confirmed answers

Revision Information​

  • Status: Draft
  • Last reviewed: 2026-07-15
  • Review cycle: Quarterly